Tag Archives: system i file conversion

4 Pitfalls to Avoid When Producing Business Documents: How a Spool File Converter Can Help

Whether presenting to the board, communicating across the company or trying to impress potential new clients or partners, it’s important to present documents with clear, accurate information. 

A great way to ensure the accuracy of your documents is to produce them from spool files using a spool file converter, and if you work with an IBM as400 (System I, iSeries) server, perhaps the most powerful spool file converter on the market is CoolSpools (www.coolspools.com).

Here are four potential pitfalls when producing documents for business – and how CoolSpools software can help you avoid them.

1. Inaccurate or out-of-date data

In fast-moving business environments, information is constantly changing. Offer inaccurate of outdated information and not only could it be personally embarrassing to you – it could also come with a huge cost to your business

Because CoolSpools uses data taken directly from your System i spool file, its veracity is guaranteed. Your iSeries PDF, Excel file or XML extract will have the same info as your iSeries spool file, preventing potential human errors.

2. Irrelevant information is included

Overloading your recipients with information must be avoided. If the reader can’t find the information that’s relevant to them, they may just stop looking for it. Remember, not everyone needs everything!

With CoolSpools software, it’s easy to covert spool to PDF or Excel and then split the output into multiple documents, based on criteria you specify. CoolSpools can even email the split System i Excel files and PDFs to multiple email addresses – so everyone gets the info they need, and nothing more.

3. Multiple documents where one will do

A similar issue is caused by sending too many documents to you recipients. How will they know which to read first – and will they bother with the subsequent ones?

A great – and unique – feature of CoolSpools is that you can convert your as400 spool to Excel or PDF then append the converted document to existing Excel spreadsheets or PDFs – even if they weren’t created by CoolSpools.

4. Your documents look off-putting – or off-brand

Boring looking documents are likely to go unread. And if your marketing department are sticklers for brand identity, you’ll have to ensure all corporate logos are present and correct.

This is easy with CoolSpools software. It can insert JPEGs or GIFs into your System i PDF documents for you – so your documents won’t just be accurate and relevant, they’ll also look great and on-brand too.

About CoolSpools software

Developed by IT experts Ariadne Software, CoolSpools provides a simple, reliable spool file converter for IBM as400, iSeries and System i. Whether you need to convert spool to AS/400 PDF, Excel or XML, you’ll find it simple and reliable.

Find out more about CoolSpools software at www.coolspools.com.

System i Document Creation: Your Problems Solved with CoolSpools Software

When communicating information throughout your business, there are several factors to consider. Accuracy is, of course, a given. You want to ensure the right people are given the right information, without being distracted or confused by extraneous details. And you’ll need to ensure its well-presented and easy to digest.

Your spool files can provide all the accurate data you need – but manipulating the data into the right format can be a painstaking, time-consuming task. But help is at hand with spool file converter software – and if you’re using an IBM System i (e.g. AS/400 or iSeries) environment, CoolSpools software makes it all so easy.

Developed by well-established IT experts Ariadne (www.ariadnesoftware.co.uk), CoolSpools is a powerful, simple and reliable System i file conversion tool. CoolSpools software can convert AS/400 spool filea to Excel, PDF and XML.

Here are just a few of the many AS/400 document creation problems that become a thing of the past with CoolSpools

PROBLEM: You need to produce documents including several images, such as a company logo, diagrams, forms or perhaps even photography. Inserting and formatting the images within your documents is a time-consuming process you’d rather avoid.

HOW COOLSPOOLS CAN HELP: Inserting images into System i PDFs is a doddle with CoolSpools. Simply tell CoolSpools where to insert the JPEG or GIF format images as it converts your spool to PDF.

PROBLEM: You’re producing a report for multiple recipients, but each recipient must only receive the part of the report that’s relevant to them. For example you may require invoices for multiple clients, or sales reports for managers covering different areas.

HOW COOLSPOOLS CAN HELP: When converting spool to Excel or PDF, tell CoolSpools the points at which the files need to be split – such as region name or invoice number. CoolSpools will split System i Excel output into separate files for you, saved in separate folders. Or it’ll split your converted System i PDFs into several documents, and can even email them to multiple email addresses.

PROBLEM: Your spool files contain a large amount of data you intend to use to populate your website. You need an easy way to import the data without manually re-entering it.

HOW COOLSPOOLS CAN HELP: CoolSpools’ powerful spool file converter can automatically generate XML from your spool files for your web applications to access. This saves time on reprogramming the data, and as it’s coming from your spool files, the accuracy and integrity of your data is assured.

These are just a handful of the ways the CoolSpools software can help you produce clear, accurate and visually-attractive documents from your AS/400 data extracts. Find out more about what CoolSpools could do for you, and the reason it’s already a global success, at www.ariadnesoftware.co.uk.

Is This The Most Powerful Spool File Converter Yet? Convert Your AS/400 Spooled Files With CoolSpools

If you work within an AS/400 environment, wouldn’t it be great if you could take your spooled files and use them to communicate information across multiple channels? Wouldn’t you like to convert spool to PDF, or convert spool to Excel, and have the output files perfectly formatted and ready to go?

IBM experts’ Ariadne’s CoolSpools software (www.ariadnesoftware.co.uk) can provide your users with the right information, at the right time, in the right format. This powerful spool file converter can convert spool to Excel, iSeries PDF, iSeries XML and many other popular file formats. It provides a simple, reliable way to take an AS/400 data extract and turn it into end-user friendly documents whenever and however you need it.

But CoolSpools is no mere spool file converter. It offers powerful functionality that puts it way ahead of other AS/400 spool conversion tools. Here’s how it can help you transform the way you share information…

Split your spooled files into several documents

If you’re converting spool to Excel, for example for financial reports, you might want to split your System i Excel output files by date, region or product. Or perhaps you’d like to output AS/400 to PDF, but split into several System iPDF files. CoolSpools can split your AS/400 data extract into multiple documents – and each can be emailed to different recipients.

Merge and combine files

Maybe you need to merge several of your AS/400 PDF files into one document. You might want to append your converted AS/400 PDF to an existing PDF – one that wasn’t necessarily produced using CoolSpools. Or perhaps you’d like to add your newly-created AS/400 Excel file as a new worksheet in an existing Excel file. CoolSpools makes all of this simple – and as far as we’re aware, no other System i file conversion software offers you this functionality.

Format files however you like

After converting spool to Excel, you might need to format the document with color, borders, fonts or conditional formatting. CoolSpools can handle all of this, without having to reopen your Excel document to manually amend it. And after you convert spool to PDF, do you need to incorporate images such as corporate logos, watermarks or contact forms? CoolSpools has it covered.

Populate your website with AS/400 XML output

CoolSpools can do more than convert AS/400 spools for end user documentation. Its powerful iSeries XML conversion can output data that can be used to populate your website. No need to reprogram – just import the AS/400 XML direct.

So, do you need to convert spool to Excel? Convert spool to PDF? Or output XML? CoolSpools can do all of this and more – as well as formatting the output in a way that suits you.

And remember, CoolSpools software is created by Ariadne Software, well-established global experts in providing System i solutions – so you can trust it to be reliable as well as powerful.

Find out more at http://www.ariadnesoftware.co.uk.

CoolSpools Support

Here at CoolSpools (www.ariadnesoftware.co.uk) we have been commended by our customers for our exemplary customer service. If you take a look at our testimonials page, you’ll find that customers not only love our products but they appreciate the service we provide them in exchange for their custom. It’s this high level of praise and appreciation that makes us want to constantly improve our products and service levels. Here are a few of the ways that we keep our customers happy and our software up to such a high standard. 

Our Help Desk Portal

Login to our help desk portal and you can get in touch with us about any problems you’re having, ask our staff questions about our products or search our knowledgebase for information. We do our best to make sure our Help Desk Portal is user friendly, and we communicate with our customers to ensure it’s running at its best.

Numerous Contact Methods

We aim to make ourselves as available as possible. On our contact page, you’ll find you can contact us by phone, email, post and even out of hours via our help desk portal. In comparison to other software websites, we think we’ve made ourselves pretty accessible to our customers.

FAQs for self diagnosis

If you have any specific questions about our solutions, your first port of call should be our FAQ section. We’ve written a comprehensive guide to what we think are some of the more common questions to help customers maximise the benefits of our software.  However, if you do find that your problem can’t be answered via our FAQ section, don’t hesitate to contact us via any one of our other contact means.

Downloads

In the downloads section of our website you can download the latest patches and updates for our products. We call these fix packs. We’re constantly reviewing and updating our products to increase their efficiency.

Utilities page

Finally, we have added a utilities page to our website. This contains some useful tools that our customers find helpful when looking into issues, upgrading our products or researching new products you may wish to purchase.

We’re proud of how we interact with our customers and believe in giving back as much support to our customers as they support us by buying our products. We believe that it’s this support that has allowed CoolSpools to become successful.

One customer,  Jim Horn of CATCO, St. Paul, Minnesota, USA says: “Your support is the best. If you ever need a reference on your product (Coolspools) or your support, I would be happy to give it. If all support was as fast and good as yours, life would be so much easier.”

If you have any questions or feedback, please contact us at www.ariadnesoftware.co.uk/Contact.htm, email sales@ariadnesoftware.co.uk or call us on +44 (0)1625 547 962.

What is a Spooled File?

Spool is an acronym for simultaneous peripheral operations on-line.

Spooling is a function of your computer system that saves data for later processing or printing. The system saves this data in a spooled file.

CoolSpools (www.ariadnesoftware.co.uk) is the complete information management solution for IBM System i. With CoolSpools you can manage spooled files. Our software converts the spooled file to Excel, PDF and XML. This ultimately saves your time and money by moving your business away from paper-based documents and by distributing information via electronic formats.
CoolSpools is easy to use but immensely powerful. It helps you give your users and customers the right information, at the right time, and, just as importantly, in the right format. Our solutions address issues such as:
• sending documents to customers by email without having to change print programs
• publishing company reports on a corporate server so they can be archived and accessed easily from a PC
• producing Excel files from the System i without having to rely on users or operators to run file transfers
E-reading and the environment

Technologically, the world is moving to a place where documents are created on computers, distributed via computers and digested on computers. This trend can be seen in the lean towards tablets and e-books over paperbacks, and is quickly becoming the way we read and share our data. While there are still many of us who would rather read a printed document than looking at the same document on a computer monitor, the main benefits of CoolSpools are the money saved, the easy access you have to your spooled files and the positive impact on the environment by refraining from printing unnecessarily.

There is a direct correlation between the amount of trees that have to be cut down and the amount of money it costs you, and the initial cost for CoolSpools, is usually far surpassed by the savings in reduced paper for most businesses. Kenneth Mohn of Large US Dairy informed us that the use of CoolSpools had resulted in the company spending 20% less on paper.

Here at CoolSpools, we care about the environment, saving money and increasing efficiency. If you want to understand how our solutions can help your business, please contact us at www.ariadnesoftware.co.uk/Contact.htm, email sales@ariadnesoftware.co.uk or call us on +44 (0)1625 547 962.